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PAYROLL/ACCOUNTS PAYABLE SPECIALIST

Company: Power Drives, Inc.
Location: Buffalo
Posted on: January 25, 2023

Job Description:

We are looking for a Payroll/Accounts Payable Specialist Ensure the accurate, compliant and timely payroll processing for a multistate payroll which will consume approximately 40% of the work week. When not processing payroll, this position will also have responsibilities in Accounts Payable which will include posting payments, printing checks, preparing journal entries, maintaining balance sheet schedules and ledgers, and account reconciliations. The trick is doing all of this while having fun in a fast-growing, fast-paced entrepreneurial organization. PDI is a pet and human friendly environment located in the Larkinville district of Buffalo with a culture that rewards teamwork, accountability, integrity, respect, and continuous improvement.

Minimum Requirements:

  • Associates Degree preferred
  • 2+ years payroll and accounts payable experience
  • Experience with ADP Workforce Now preferred

    Job Requirements:
    • Payroll, Accounting and Finance principles knowledge
    • Highly confidential
    • Strong organizational and analytical skills
    • Strong interpersonal and communication skills
    • Accurate data entry and analytical skills
    • Detail-oriented and process driven
    • Ability to work in a team environment
    • Advanced level in Microsoft Excel (Pivot tables, VLOOKUP)

      Essential Duties and Responsibilities:

      Payroll:
      • Process weekly payroll for 150+ employees across multiple states which will include maintenance of employee payroll records and compliance with approved company Pay policies
      • Completes, verifies, and processes forms and documentation for administration of garnishments, direct deposit entries and payroll deductions
      • Reviews time sheets, wage computations and other information to detect and reconcile payroll discrepancies
      • Uploads and maintains payroll information in 401k portal
      • Issues and records adjustments to pay related to previous error or retroactive increases
      • Ensures payroll software accurately accounts for PTO calculations and correct discrepancies
      • Prepare periodic payroll reports for review by management
      • Address inquires, concerns and requests of supervisors and employees

        Accounts Payable:
        • Maintains, manages, and reconciles vendor accounts
        • Posts A/P invoices, prepares payment proposal, and check run
        • Back-up for A/R and Billing functions
        • Reviews and process expense reports
        • Processes annual 1099 reports
        • Conforms with internal control processes and procedures
        • Assists Accounting Manager in reviewing, designing, documenting, and implementing changes to financial/business processes, transactions, and internal controls
        • Assists with annual audit
        • Other duties as assigned

Keywords: Power Drives, Inc., Buffalo , PAYROLL/ACCOUNTS PAYABLE SPECIALIST, Other , Buffalo, New York

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