Accounts Payable Clerk

Company: Buffalo Lodging Associates
Location: Buffalo
Posted on: February 16, 2020

Job Description:

Position InformationSeeking detail-oriented candidates to review and process vendor invoices for timely and accurate payment. Review vendor account statements to identify discrepancies. Match purchase orders with invoices. Resolve account discrepancies. Candidates need a working knowledge of accounting. Requires error-free keyboarding/data entry abilities and an aptitude for attention to detail. Must possess analytical and problem solving skills. Must have strong verbal and written communication skills for interaction with vendors. Must have a proven record of working with tight deadlines.Responsibilities

• Pay all bills promptly and accurately after verifying that they have all of the supporting documents.
• Coordinate receiving tickets, purchase orders and invoices for proper coding and signature approval.
• Ensures that all bills are accurate as to items, prices and extensions.Job Duties:
  • Problem Solving- Identifies and resolves problems in a timely manner. Develops alternative solutions, uses reason at all times.-- Makes timely decisions while exhibiting sound judgment.-- Includes appropriate people in decision making process.
  • Project Management Prepares and supports those affected by change, monitors transition, and evaluates results. --Provides research on special projects as well as preparing reports for various department heads upon request. Prepares and completes all month end responsibilities.-- Prepares invoice deduction notices as necessary.
  • Communication - Demonstrates group presentation skills. Speaks clearly and persuasively in positive or negative situations. Writes clearly, and has the ability to read and interpret written information. Communicates change effectively. --Communicates and resolves issues of outside parties. Maintains an open line of communication between vendors and management. --Answers all vendor inquiries and analyzes their accounts.
  • Team Work Exhibits objectivity and openness to the views of others and contributes to building a positive team spirit.-- Upholds organizational values, treats people with respect and promotes a harassment free environment.-- Assists in monthly closings.
  • Quality Management Aligns work with strategic goals, looking for ways to improve and promote quality while demonstrating accuracy and thoroughness. Strives to increase productivity.
  • Adaptability Able to deal with frequent change, delays or unexpected events, changing approach or method to best fit a situation.
  • Initiative - Take independent actions and calculated risks, meets challenges with resourcefulness, generates suggestion for improving work and takes responsibility for own actions. Delegates work assignments, sets expectations and monitors delegated activities. Asks for and offers help when needed. Files and stores appropriate reports daily.
  • Compliance Maintains strict confidentiality of all financial information. --Ensures that all accounts remain current.
  • Business Acumen Understands business implications of decisions, aligns work with strategic goals. Maintains records of payments and ensures vendors files are in proper order.RequirementsA Bachelors degree (B.A) from a four year college or university; or one to two years related experience is preferred. Ability to develop an understanding of concepts, practices, pre-established guidelines and procedures used by the company in relation to guest service is necessary. --Computer knowledge including intranet, Property management system, AS400, WORD, and EXCEL is strongly preferred. --Must have valid drivers license, and acceptable driving history subject to company approval.--What we Offer:--At Buffalo Lodging, we are committed to keeping our most important assets our employees healthy, happy and productive. To achieve this, we offer a variety of benefits including the following:
    • Medical, Dental & Vision Insurance
    • Competitive 401 (k) Retirement Savings Plan with Generous Employer Match
    • Paid Vacation and Sick Time
    • Paid Holidays
    • Tuition Reimbursement
    • Flexible Spending Account
    • Company Paid Life Insurance
    • Company Paid Short-Term Disability Insurance
    • Long-Term Disability Insurance
    • Employee Assistance Program
    • Hotel Discounts for You, Your Friends and Family
    • Monthly Employee Appreciation Activities & Events
    • Learning and Development Opportunities
    • Employee Referral Program

Keywords: Buffalo Lodging Associates, Buffalo , Accounts Payable Clerk, Other , Buffalo, New York