HRIS Payroll Manager
Company: Weinberg Campus
Location: Getzville
Posted on: May 26, 2023
Job Description:
WEINBERG CAMPUS
Caring is more than what we do. It's who we are.
Founded over 100 years ago, Weinberg Campus is a non-profit
organization committed to providing the highest level of medical
care, personal attention, and skilled services. Our welcoming
campus includes a variety of senior apartments, assisted living,
memory care, skilled nursing care, and state-of-the-art
rehabilitation.
HRIS Payroll Manager
- JOB SUMMARY: This position is responsible for setting up and
maintaining payroll related software infrastructure and data tables
to ensure correct processing and reporting. performing/supervising
all activities necessary to process all regular and supplemental
payrolls, maintain Human Resources and payroll records, file taxes,
keep abreast of payroll law and tax changes, maintain FLSA, perform
year-end Federal and State requirements, and administer state
unemployment procedures.
- ESSENTIAL DUTIES:
- This position reports directly to the Vice President of Human
Resources and interacts with employees on all levels. Interaction
with staff in regard to personal/payroll matters requires extreme
confidentiality, with an emphasis on service to all employees.
- Oversees the maintenance of payroll specific data, and
reconciliation of, for data warehouse.
- Oversees payroll reporting, including development, distribution
and education of reports.
- Oversees and Maintains PBJ reporting records and reporting to
Medicare. Educates staff and CFO on improvements or changes needed
to accurately report.
- Works with CFO to develop annual budgets including hours,
FTE's, position management, and salaries.
- Keeps the leadership informed as to the status of the payroll
operations. This includes recommending proposed changes to current
policies and procedures that would enhance the overall operations
of the department and organization as a whole.
- Working closely with all government agencies process through
Paycom garnishments, child support, levies and certain voluntary
deductions.
- Respond to subpoena's and provide appropriate and complete
documentation.
- Maintains and inputs the pay data log for exceptional pay and
taxing situations. Calculate and confirm retro pay amounts.
- Assists in time sheet correction process and entry.
- Checks all payroll input through various reports and proceeds
with direct deposit file download, printing and inspection of pay
statements, posting/closing of payroll and creation and
transmission of direct deposit file.
- Maintains and documents manual/voided check procedures and
forwards to Accounting for reconciliation of the payroll
account.
- Inspects payroll summary reports for consistency. Determines
and corrects out of balance conditions, inspects payroll tax
reports and forwards report to finance for deposit of taxes.
- Prepare and distribute New York State Wage Rate Notices
annually, and as required by a change in pay rate.
- Assists staff accountant with various payroll reports for GL
reconciliation.
- Maintains/informs staff accruals.
- Prepares annual W-2 statements and reporting through Paycom and
as needed. Maintains an in depth knowledge of U.S. payroll
tax/withholding laws, FLSA requirements/rules and any related labor
laws (required).
HUMAN RESOURCE INFORMATION SYSTEM (HRIS)
-
- Manage the design, implementation and roll out of the
organization's LMS systems.
- Configure and manage the HRIS to meet the needs of the
organization.
- Provide support, training, and assistance to users in a
positive, timely manner.
- Serve as a project lead for the successful implementation of
required HRIS modules.
- Research and troubleshoot HRIS problems, unexpected results or
process flaws; implement solutions.
- Perform audits of employee files, compensation data, systems
and processes to ensure compliance with applicable laws,
regulations, and internal policies.
- Work with department supervisors and directors to determine
information and reports needed.
- Write, maintain and support a variety of reports and
queries
- Develop dashboards for reporting key metrics.
- Build talent acquisition sites and maintain job postings that
attract top talent.
- Recommend improvements to existing HRIS processes and
policies.
- Prepare and deliver training presentations to management and
employees. FEDERAL/STATE TAX REPORTING:
-
- Prepares quarterly and year-end tax reconciliation and
identification of non-taxable wages, W-2 reconciliation,
compliance, file generation and printing through Paycom and as
needed.
- Identify tax variances on out of balance reports provided by
them before quarterly and year-end tax filings. Prepare and File
all quarterly and year-end tax filings. RECORD MAINTENANCE:
-
- Maintains and archives all payroll registers, reports, W-2
information, payroll input, tax, and unemployment data.
- Updates and maintains staff increases and increase dates.
MISCELLANEOUS:
-
- Maintains/prepares ongoing documentation of payroll procedures
and changes.
- Provides ongoing documentation and support consultation of
HRIS/Payroll system problems and glitches.
- Perform any other job related duties as requested by their
supervisor(s), person(s) of equal position or attorney
assignment(s).
- POSITION SPECIFIC COMPETENCIES:
- Able to travel to multiple locations.
- Able to read and understand/interpret a variety of
correspondence, written legal materials frequently.
- Able to concentrate on detailed and complicated matters on a
constant basis, with constant interruptions. Attention to detail is
critical in this position.
- Able to comprehend oral instructions and remember the same in
detail on a constant basis.
- Able to cope with and work in a frequently fast paced,
occasionally high stress, work environment.
- Advanced to expert knowledge, and proficient use of, various
software including Microsoft Word & Excel.
- Ability to interpret union contracts (CBAs).
- Skill in organizing resources and establishing priorities.
- Advanced verbal and written communication skills.
- Ability to develop and maintain recordkeeping systems and
procedures.
- A team player with customer focus.
- Strong interpersonal skills and the ability to effectively work
and maintain relationships with a wide range of individuals,
including different cultures and ages.
- WORKING CONDITIONS:
- Must be empathetic and sensitive towards and able to work with
the geriatric population.
- Chance of exposure to human bodily fluids.
- PERSONAL OR PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those
that must be met by an Associate to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
-
- Ability to lift, pull and push a minimum of 25 lbs.
- Must be able to communicate with residents, supervisors and
coworkers effectively.
- Able to maneuver frequently throughout the office.
- EDUCATION:
- Bachelor's degree in related field of study (preferred).
OR
-
- Associate's degree in related field of study and equivalent
experience (required).
- EXPERIENCE:
- Three (3) years of experience as Payroll Coordinator or Manager
in an organization of 500+ employees (required).
- Three (3) years of experience working with timekeeping software
such as Kronos or ADP (required).
- One (1) year of experience working with Paycom or other HRIS
(preferred).
Keywords: Weinberg Campus, Buffalo , HRIS Payroll Manager, Executive , Getzville, New York
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