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HRIS Payroll Manager

Company: Weinberg Campus
Location: Getzville
Posted on: May 26, 2023

Job Description:


Caring is more than what we do. It's who we are.

Founded over 100 years ago, Weinberg Campus is a non-profit organization committed to providing the highest level of medical care, personal attention, and skilled services. Our welcoming campus includes a variety of senior apartments, assisted living, memory care, skilled nursing care, and state-of-the-art rehabilitation.

HRIS Payroll Manager

  • JOB SUMMARY: This position is responsible for setting up and maintaining payroll related software infrastructure and data tables to ensure correct processing and reporting. performing/supervising all activities necessary to process all regular and supplemental payrolls, maintain Human Resources and payroll records, file taxes, keep abreast of payroll law and tax changes, maintain FLSA, perform year-end Federal and State requirements, and administer state unemployment procedures.
  • This position reports directly to the Vice President of Human Resources and interacts with employees on all levels. Interaction with staff in regard to personal/payroll matters requires extreme confidentiality, with an emphasis on service to all employees.
  • Oversees the maintenance of payroll specific data, and reconciliation of, for data warehouse.
  • Oversees payroll reporting, including development, distribution and education of reports.
  • Oversees and Maintains PBJ reporting records and reporting to Medicare. Educates staff and CFO on improvements or changes needed to accurately report.
  • Works with CFO to develop annual budgets including hours, FTE's, position management, and salaries.
  • Keeps the leadership informed as to the status of the payroll operations. This includes recommending proposed changes to current policies and procedures that would enhance the overall operations of the department and organization as a whole.
  • Working closely with all government agencies process through Paycom garnishments, child support, levies and certain voluntary deductions.
  • Respond to subpoena's and provide appropriate and complete documentation.
  • Maintains and inputs the pay data log for exceptional pay and taxing situations. Calculate and confirm retro pay amounts.
  • Assists in time sheet correction process and entry.
  • Checks all payroll input through various reports and proceeds with direct deposit file download, printing and inspection of pay statements, posting/closing of payroll and creation and transmission of direct deposit file.
  • Maintains and documents manual/voided check procedures and forwards to Accounting for reconciliation of the payroll account.
  • Inspects payroll summary reports for consistency. Determines and corrects out of balance conditions, inspects payroll tax reports and forwards report to finance for deposit of taxes.
  • Prepare and distribute New York State Wage Rate Notices annually, and as required by a change in pay rate.
  • Assists staff accountant with various payroll reports for GL reconciliation.
  • Maintains/informs staff accruals.
  • Prepares annual W-2 statements and reporting through Paycom and as needed. Maintains an in depth knowledge of U.S. payroll tax/withholding laws, FLSA requirements/rules and any related labor laws (required).

      • Manage the design, implementation and roll out of the organization's LMS systems.
      • Configure and manage the HRIS to meet the needs of the organization.
      • Provide support, training, and assistance to users in a positive, timely manner.
      • Serve as a project lead for the successful implementation of required HRIS modules.
      • Research and troubleshoot HRIS problems, unexpected results or process flaws; implement solutions.
      • Perform audits of employee files, compensation data, systems and processes to ensure compliance with applicable laws, regulations, and internal policies.
      • Work with department supervisors and directors to determine information and reports needed.
      • Write, maintain and support a variety of reports and queries
      • Develop dashboards for reporting key metrics.
      • Build talent acquisition sites and maintain job postings that attract top talent.
      • Recommend improvements to existing HRIS processes and policies.
      • Prepare and deliver training presentations to management and employees. FEDERAL/STATE TAX REPORTING:
          • Prepares quarterly and year-end tax reconciliation and identification of non-taxable wages, W-2 reconciliation, compliance, file generation and printing through Paycom and as needed.
          • Identify tax variances on out of balance reports provided by them before quarterly and year-end tax filings. Prepare and File all quarterly and year-end tax filings. RECORD MAINTENANCE:
              • Maintains and archives all payroll registers, reports, W-2 information, payroll input, tax, and unemployment data.
              • Updates and maintains staff increases and increase dates. MISCELLANEOUS:
                  • Maintains/prepares ongoing documentation of payroll procedures and changes.
                  • Provides ongoing documentation and support consultation of HRIS/Payroll system problems and glitches.
                  • Perform any other job related duties as requested by their supervisor(s), person(s) of equal position or attorney assignment(s).
                    • Able to travel to multiple locations.
                    • Able to read and understand/interpret a variety of correspondence, written legal materials frequently.
                    • Able to concentrate on detailed and complicated matters on a constant basis, with constant interruptions. Attention to detail is critical in this position.
                    • Able to comprehend oral instructions and remember the same in detail on a constant basis.
                    • Able to cope with and work in a frequently fast paced, occasionally high stress, work environment.
                    • Advanced to expert knowledge, and proficient use of, various software including Microsoft Word & Excel.
                    • Ability to interpret union contracts (CBAs).
                    • Skill in organizing resources and establishing priorities.
                    • Advanced verbal and written communication skills.
                    • Ability to develop and maintain recordkeeping systems and procedures.
                    • A team player with customer focus.
                    • Strong interpersonal skills and the ability to effectively work and maintain relationships with a wide range of individuals, including different cultures and ages.
                    • WORKING CONDITIONS:
                      • Must be empathetic and sensitive towards and able to work with the geriatric population.
                      • Chance of exposure to human bodily fluids.
                        The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                          • Ability to lift, pull and push a minimum of 25 lbs.
                          • Must be able to communicate with residents, supervisors and coworkers effectively.
                          • Able to maneuver frequently throughout the office.
                          • EDUCATION:
                            • Bachelor's degree in related field of study (preferred).
                                • Associate's degree in related field of study and equivalent experience (required).
                                • EXPERIENCE:
                                  • Three (3) years of experience as Payroll Coordinator or Manager in an organization of 500+ employees (required).
                                  • Three (3) years of experience working with timekeeping software such as Kronos or ADP (required).
                                  • One (1) year of experience working with Paycom or other HRIS (preferred).

Keywords: Weinberg Campus, Buffalo , HRIS Payroll Manager, Executive , Getzville, New York

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