Facilities Site Manager

Company: Caravan Facilities Management
Location: Buffalo
Posted on: June 24, 2022

Job Description:

Job DescriptionJob Title: Site ManagerOperations Reports To: Operations Manager FLSA Status: Non-Exempt Essential Duties and Responsibilities include the following. Other duties may be assigned.• Develop site specific standardized work for Safety Coordinator/Contract Administrator position• Understand, comply with, and communicate company EHS program• Investigate safety incidents, accidents and near misses• Work with site managers, supervisors, hourly employees, and customers to ensure accuracy of reports, complete root cause analysis, and corrective actions are effective and complete• Conduct site EHS audits• Audit Supervisor Safety Books to ensure compliance• Audit suppliers on customer and company requirements• Coach supervisors on safety responsibilities• Ensure compliance with federal, state, and local standards; OHSAS 18001 requirements; ISO 14001 requirements; and customer and company rules and policies• Develop working relationship with the customer and union and communicate on safety issues• Attend site EHS committee meetings to share information and assist the site safety programs• Produce and deliver both written and verbal reports• Conduct and document job hazard analyses• Assist with the development of standardized work and pre-task safety plans for employees and contractors• Enforce all safety and environmental rules• Tracks and schedules site training and licensing to ensure it is up-to-date• Deliver required training programs for all employees• Ensures training records are maintained per company procedure.• Makes recommendations on training improvements.• Maintain supplier EHS documentation including EHS Programs and training records.• Ensure suppliers meet all customer requirements.• Perform General Motor's Green Book Training for Caravan employees and contractors.• Review pre-task plans for suppliers.• Audit suppliers to customer and company requirements.• Timely communications within company and with customers.• Timely follow-up on all open issues.• Ensure confined space air monitors are calibrated as required.• Conduct respirator fit testing and training.• Assists in the development and administration of various human resource plans, policies for all site personnel.• Performs the day-to-day task of overseeing Leave of Absences, FMLA, and Workers Comp.• Responsible for tracking, monitoring and reporting of FMLA and Leave of Absences in accordance to mandated rules and regulations.• Assist in the facilitation of on-boarding and new hire paper work as needed.• Perform other special projects as assigned.• Fosters and maintain positive professional relationships with related departments.• Participates in developing department goals, objectives and systems for continuing performance improvement.• Assist corporate finance with On-Demand billing.• Performs weekly payroll summary and submits to corporate payroll for processing by deadline.CompetenciesTo perform the job successfully, an individual should demonstrate the following competencies:· Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.· Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.· Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.· Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.· Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.· Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.· Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports Caravan's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.· Strategic Thinking - Develops strategies to achieve organizational goals; Understands Caravan's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.· Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.· Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.· Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.· Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.· Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat and risk of electrical shock. The noise level in the work environment is usually moderate.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceBachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.Language SkillsAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Computer SkillsTo perform this job successfully, an individual should have knowledge of Database software (Access); Training software (PowerPoint); Internet software; Spreadsheet software (Excel), and Word Processing software (Word)

Keywords: Caravan Facilities Management, Buffalo , Facilities Site Manager, Executive , Buffalo, New York