Centralized Scheduling Coordinator
Company: Caregiver
Location: Irving
Posted on: October 30, 2025
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Job Description:
Job Description Centralized Scheduling Coordinator Las Colinas |
Full-Time | Exempt – Salary Are you passionate about supporting
individuals with intellectual and developmental disabilities (IDD)
through efficient and person-centered scheduling? Join our team as
a Centralized Scheduling Coordinator and help ensure our care teams
are empowered to deliver exceptional services. About the Role As a
Centralized Scheduling Coordinator , you’ll be responsible for
creating and maintaining staffing schedules across multiple group
homes, day programs, and service locations. You’ll play a key role
in ensuring adequate coverage, minimizing overtime, and supporting
staff satisfaction—all while aligning with client needs and
regulatory standards. What You’ll Do Develop daily, weekly, and
monthly schedules for DSPs, nurses, and other care staff.
Coordinate appointments for medical, behavioral health, therapy,
and other services. Communicate appointment details to staff,
individuals served, guardians, and transportation providers.
Monitor staffing levels and respond to last-minute scheduling
needs. Collaborate with program managers to support person-centered
scheduling. Use scheduling and EHR software to track services and
staff assignments. Maintain accurate service records in compliance
with Medicaid and agency guidelines. Support audits, reporting, and
quality assurance activities. What We’re Looking For Required:
Bachelor’s degree 1–2 years of experience in scheduling,
administrative support, or care coordination Strong communication
and organizational skills Proficiency in Microsoft Office and
scheduling/EHR software Understanding of HIPAA and confidentiality
standards Preferred: Experience in IDD services, behavioral health,
or human services Familiarity with Medicaid billing and
documentation standards Knowledge of electronic health records
(e.g., Therap, Foothold AWARDS) Core Competencies: Excellent
time-management and attention to detail Strong interpersonal skills
Ability to manage competing priorities under pressure Commitment to
person-centered care Work Environment Hybrid role: Minimum 3 days
in-office Occasional travel (up to 10%) to residential and day
sites On-call rotation for after-hours scheduling support
Keywords: Caregiver, Buffalo , Centralized Scheduling Coordinator, Administration, Clerical , Irving, New York
