Admin Coordinator
Company: The Community Action Organization of Western New Y
Location: Buffalo
Posted on: February 1, 2025
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Job Description:
CAO of Western New York Job Description PERSONNEL MASTER COPY
Job Title: Administrative CoordinatorJob Code: DOT Code: Division:
ProgramsDepartment: Adult Services DivisionLocation: 45 Jewett
AvenueReports To: Chief of ProgramsWSP Grade: Salary Level: $40,000
- 45,000FLSA Status: Non-exempt (administrative)OSHA Class:
Prepared By: Brandi L. HaynesUpdated: 8/8/22SUMMARY Carries out
supervisory responsibilities in accordance with the organization's
policies and applicable laws. Manages a variety of office tasks to
administrative support to the Vice President of Adult Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and
other duties may be assigned. Analyzes and organizes all office
operations and procedures such as: preparation of third-party
billing, department information management, filing systems,
requisitions, transportation, petty cash and other clerical
services. Reviews clerical and billing records to ensure
completeness, accuracy, and timeliness; organizes and collates
quarterly CSBG report; prepares budget reports and other monthly
and or grant reports as needed. Collaborates and cooperates with
all staff to ensure high productivity and performance.Model
positive and professional work ethic for clients and staff.Possess
independent judgment and an understanding of Adult Services
programs, policies and procedures.Maximizes office productivity
through proficient use of appropriate computer software
applications.Prepares a variety of correspondence such as: detailed
program activity summaries and reports.Maintains accurate and
updated files on contracts, department agreements and general
program information.Responsible for proofreading all printed
materials.Reviews the submission of all purchase orders to ensure
compliance with CAO fiscal policy and procedures and for total
inventory of all purchases.Oversees all phases of office
management.Assists in updating manuals, procedures and other
program materials as needed.Demonstrates a positive work ethic and
maintains confidentiality in appropriate program areas.Assumes a
leadership role in providing a positive office climate.Other duties
as assigned. QUALIFICATIONSTo perform this job successfully, an
individual must have thorough knowledge of agency and division
policies and procedures, office terminology and equipment. The
individual must be able to understand and perform complex written
and verbal directions. The individual must be professional,
personable and responsive to the needs of staff, partners and
families. Clerical aptitude, mental alertness, good judgment,
courtesy and tact are required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. EDUCATION and/or EXPERIENCEAssociates or
comparable two (2) year degree in Business Administration, or
comparable five (5) years supervisory and office management
experience. LANGUAGE SKILLSAbility to read, analyze and interpret
general business periodicals, professional journals and software
procedures, or governmental regulations. Ability to write reports,
business correspondence, and procedure manuals. Ability to
effectively present information and respond to questions from
supervisory staff, customers, vendors and general public. REASONING
ABILITYAbility to solve practical problems and deal with a variety
of concrete variables. Ability to interpret a variety of
instructions furnished in written, oral, diagram, or schedule form.
Demonstrates knowledge of administrative processes and procedures,
leadership, dependability. PHYSICAL DEMANDSThe physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of the
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. While
performing the duties of this job, the employee is frequently
required to talk, hear, use hands and fingers and sit. The employee
is occasionally required to stand and walk. The employee must
occasionally lift and/or move up to 25 pounds. Visual acuity
necessary to read, type, inspect, and drive. WORK ENVIRONMENTThe
work environment characteristics described here are representative
of those an employee encounters while performing essential
functions of this job. Reasonable accommodations may be made to
perform the essential functions. Noise level in the workplace is
moderate. APPLICATION REQUIREMENTSCompletion of the CAO of WNY.
application form and release(s) for reference checks. Submission of
official academic transcripts, diplomas, or certificates. The
Community Action Organization of WNY is an equal opportunity
employer. Compensation details: 40000-45000 Yearly
SalaryPI9535137e77ad-25660-35994005
Keywords: The Community Action Organization of Western New Y, Buffalo , Admin Coordinator, Administration, Clerical , Buffalo, New York
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