ADMINISTRATIVE ASSISTANT

Company: Catholic Charities of Buffalo
Location: Olean
Posted on: May 24, 2023

Job Description:

We are hiring a Part-time (20 hours/week) with potential to go to Full-time (35 hours/week) ADMINISTRATIVE ASSISTANT for Catholic Charities for the Stability and Connectedness Program for Cattaraugus County at the Olean Office.Part-time (20) hours to be determined for days and times Monday through Friday 8:45 am - 4:45 pm. This position has a potential to become full time (35 hours).12+ paid holidays for full-time - 6 paid holidays for part-time25 PTO days a year for full-time - prorated for part-timeflexible schedulescomprehensive health, dental & vision coverageflexible spending accountsno cost Employee Assistance Program (EAP)403B Retirement plan with employer contributionstraining and development opportunitiesEXPERIENCE: Receptionist, Secretary or Case Management experience preferredJOB SUMMARY: Catholic Charities has a great opportunity for an empathetic trauma informed Administrative Assistant who's looking to work on a supportive team with great benefits in strength focused workplace. Responsible for providing office support to operations, staff and building safety, billing, data case management at our Olean office.ESSENTIAL FUNCTIONS:As the first contact for clients, candidate must have strong interpersonal skills and show care, empathy and understanding regardless of own understanding, views/opinions or beliefs.Utilizes Trauma Informed principles with clients to create safety and empowerment for change.Assist and collaborates clients with emergency financial case manager in needs such as payment for utilities, food, clothing, etc. in person or via phone.Develop a thorough understanding of community resources in both Cattaraugus and Allegany Counties to make appropriate referrals to clients if needed.Utilize the agency Case Management system to enter client data for financial servicesCollaborates with EFA outreach, Administrative assistant, and Case Manager, and Counselor regarding any staff or client needs such as filing, scheduling and confirmation or follow up of missed appointmentsDevelops and maintains office reporting for bookkeeping expenses both in and out.Utilizes 10e11 medical record system to enter client intake information and schedule appointmentsCollect payments from co-payments for counseling.Proficient in Microsoft Word, 365 and OutlookSupport office staff with general office needs such as copying, faxing and document creationCollaborates with landlord, agency Maintenance and Purchasing departments to attend to building and program needsStaff safety: support and collaborate with district director on client and staff safety and or building safety.Completes case record self-audits on each client's chart as required.Collaborates in a team environment to ensure the client and community needs are met.Collaborate with other providers when necessary and appropriate for client care and treatment. Observes client confidentiality laws and regulations and assures that release of information forms have been properly initiated, signed and updated as necessary.Performs other duties as assigned.EDUCATION: High School diploma or equivalentApply today at: Catholic Charities is a non-profit organization that offers an array of programs that strive to empower individuals, children and families. Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of Western New York with dozens of programs at 40+ professionally staffed locations.Catholic Charities serves more than 150,000 Western New Yorkers each year without regard to age, race, gender or religious affiliation. Catholic Charities programs include comprehensive counseling services for all ages, basic emergency assistance including operating 8 food pantries, mental health services, chemical dependency treatment, educational and job readiness services, services to older adults, marriage counseling, immigration and refugee assistance and a variety of programs that address prevention and treatment of a number of family issues.

Keywords: Catholic Charities of Buffalo, Buffalo , ADMINISTRATIVE ASSISTANT, Administration, Clerical , Olean, New York