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Administrative Assistant

Company: Careerbuilder-US
Location: Buffalo
Posted on: September 24, 2022

Job Description:

SUMMARY: The Administrative Assistant performs a wide range of complex and confidential administrative and clerical support duties. This position requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. A clear understanding of Company workflow, objectives, strategies, and vision is critical to success. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Provides a wide range of complex office administration and support to the team.
  • Coordination of special projects assigned ensures projects are continuously moving forward and contracts are current as well as provide status updates throughout the project cycle.
  • Weekly sync with Management to coordinate activities
  • Maintains inventory for office supplies, office equipment etc.
  • Serves as a consultant to clients regarding client needs and requests.
  • Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.
  • Gathers and analyzes information required for administrative reporting.
  • Uses multiple technical applications including word documents, database management, spreadsheets, presentation software, electronic calendar, email, and other Company software.
  • Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.
  • Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
  • Any other duties as assigned. C OMPETENCIES, SKILLS AND ABILITIES
  • Must be an independent thinker.
  • Work well with others.
  • Ability to work with deadlines and work well under pressure.
  • Ability to multi-task, plan and prioritization skills
  • Clearly possesses customer relations, maintains professional demeanor
  • Must be a positive team player and be able to communicate with team members.
  • Strong analytical, problem-solving, and negotiation skills
  • Strong project management skills a must.
  • Strong attention to details, efficient and highly organized.
  • Possesses excellent verbal communication skills and able to neatly write / type instructions.
  • General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows, and Outlook)
  • Flexible schedule and available to work occasional overtime as required.
  • Accepts direction well. EDUCATION / EXPERIENCE
  • Education: High School
  • Office administration and customer service skills required.
  • Experience multiple deadlines required.
  • Ability to work across teams and with a variety of projects and constituencies. Job Requirements:
  • Provide general office administrative services
  • Assist with general office administrative tasks
  • Perform other administrative/clerical duties
  • Perform administrative and office support
  • Accomplishing clerical or administrative duties
  • Maintain files in the administrative office
  • Assist with general administrative duties
  • Preforming routine general administrative duties
  • Performing administrative duties and office support activities
  • Providing administrative support the corporate office
  • Provide office support to other administrative staff
  • Perform other administrative/secretarial duties
  • Assist with other administrative duties
  • Provide administrative support to other administrative assistants and departments
  • Perform all administrative duties for the office
  • Maintaining administrative and clerical files
  • Perform general office support and administrative assistance
  • Perform administrative and office support activities
  • Perform administrative tasks such as mail
  • Performing general clerical and administrative duties

Keywords: Careerbuilder-US, Buffalo , Administrative Assistant, Administration, Clerical , Buffalo, New York

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