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Accounts Payable & Receivable - Contract Review

Company: Jobs at Nojaim
Location: Buffalo
Posted on: September 14, 2019

Job Description:

AR & AP – Service Coordinator – Buffalo, NY (Cheektowaga 14215) Accounts Receivable / Accounts Payable + Contract Review Type: Full time – Direct Hire w/ Benefits Location: Buffalo, NY (Cheektowaga) Schedule: Monday – Friday (8-5) Compensation: $18 - 20 an hour + Full Benefits Job Summary:The ideal candidate will maintain and process the accounts receivable and accounts payable functions as part of the internal business team of a well-known IT company. You will also maintain and update service contracts and contract renewals. You will provide customer service to both internal and external customers. The ideal candidate will have a very keen eye for detail – and be comfortable utilizing different forms of accounting and ERP software. Technologies: Oracle (EBOs)ClearviewQuickBooksAvalaraMicrosoft OfficeExcelAdditional Electronic Inventory and Accounting Programs / Software (SAP, ERPs, Peachtree, etc…) Contract Administration including: Clearview data entry for new and renewed contracts and daily adds, moves and chargesProvide quotes to sales for standard Service Agreement contract pricing with the use of manufacturers websites (HP, Cisco, IBM, etc.)Prepare and ensure customers receive service contract renewals.Purchase and register manufacturer/third party contracts.Review customer contracts and accounts to keep current.Review accuracy of contracts and prepares all electronic contract invoicingReview accuracy of completed calls, call closure and service order invoicing A/R Functions including: Process cash receipts on daily basis from M&T Image Lockbox and from ACH transactionsProcess credit card charges for service and sales invoices and send receipts to customersDaily review of customer aging reportsFollow up on past due invoicesProcess EBO Credit Returns and track/verify all credits were receivedResearch and solve payment discrepancies A/P Functions including: Full Cash Disbursement responsibility for all vendorsProcess checks for vendor payments on a Bi-weekly basis (on the 1st and 15th of each month)Process all reoccurring payments (Rent / Board of Directors)Processing all A/P vouchers.Maintain copies of vouchers, invoices and vendor correspondencesReconcile discrepancies between credit card, Net 30 and Wells Fargo Invoices and Synergy PO#Reconcile and process monthly corporate credit card charges (EBO PO#'s and G/L expense items).Reconcile and process weekly CPC/Wells Fargo Payment for all EBO hardware purchases for CPC approved vendors.Assist with CPC/Wells Fargo Audit responsibilities: provide details for selected items related to vouchers, cash disbursements, inventory, AR, AP, Cost Test, Shipping Test and Sales ActivityProcess all Vendor Service Invoices; ensure costs are accurate in CV, close CV calls and voucher vendor invoices.Process bi-weekly Payroll/Paychex in EBO Other General Responsibilities: Respond to all customer inquiries in a courteous and timely manner.Respond to all internal sales inquiries in a courteous and timely manner.Assist with daily and monthly bank statement reconciliations.Ensure consistency between EBO and CV data and Avalara.Ensure Internal Use Tax is processed monthly, the transactions are all accounted for and posted in Avalara.Approve Liability Worksheets in Avalara by the 10th of each month and reconciles to the Sales and Use Tax accounts in EBO.Assist with month end close including CV reports and EBO reports as needed.Create new customer ID's electronically Requirements:Full Time (Monday – Friday 8am – 5pm)…on siteExperience…or…Associates or Bachelor's degree with focus on Information Technology (preferred)Solid knowledge of Accounting Principles Must be detail oriented, precise and accurateMUST BE PRESENTLY AUTHORIZED TO WORK FOR ANY EMPLOYER IN THE US(sorry no OPTs, H1Bs, or corporation to corporation transfers at this time) Background Screening and Transportation:Ability to lift 50 pounds.Normal demands associated with an office environment. Ability to work on computer for long periods, and communicate with individuals by telephone, email and face-to-face.Pass a pre-employment screening process including: criminal record check, drug test and DMV background checkMust have a working automobile and a valid driver's license Key words: Avalara, Clearview, Accounting, Accounts Receivable, Accounts Payable, AP, AR, Oracle, Salesforce, SAP, EBO, Electronic Data Entry, Electronic Business Objectives, QuickBooks, Quicken, Peachtree, ERP, Bookkeeping, Bookkeeper, Accountant

Keywords: Jobs at Nojaim, Buffalo , Accounts Payable & Receivable - Contract Review, Accounting, Auditing , Buffalo, New York

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